Job Title: Office Administrator/Receptionist (Property Management)

Location: Morgan Hill, CA

Job Type: Full-time, In-Office Position

Company Overview: Join our dynamic team, a leading firm in real estate investment and property management. We are seeking an Office Administrator/Receptionist with the potential to grow into an Office Manager role. This position offers a unique opportunity to gain experience and knowledge in the real estate and property management industry.

Company Culture: At a multi-office company, are more than just a property management company; we are a family. With room for growth. For over 30 years, our family-owned and operated business has been a cornerstone in the community. We pride ourselves on great customer satisfaction, quality service, and a hands-on approach with our community and owners. Our local office is a hub where clients regularly stop by to chat about their investments, reflecting our commitment to personal and genuine relationships.

Key Responsibilities:

• Manage and route incoming calls in a professional manner.
• Handle mail duties, including checking, scanning, and distributing documents.
• Process notices to vacate, ensuring proper documentation flow between tenants, property owners, and the team.
• Act as a communication liaison within the team for company emails, calls, and mail.
• Efficiently scan and route bills to Accounts Payable, document incoming payments for Accounts Receivable.
• Maintain an organized filing system and ensure timely documentation.
• Provide administrative support, including copying documents, taking notes, and making travel arrangements.
• Schedule appointments and organize property viewings.
• Prepare meeting rooms and assist in setting up for client visits or internal meetings.
• Assist colleagues with various administrative tasks.
• Maintain a pleasant demeanor and provide excellent customer service, addressing client inquiries and concerns.

Qualifications:

• Experience in receptionist or administrative roles preferred.
• Strong communication and organizational skills.
• Ability to work well under pressure and multitask effectively.
• Familiarity with property management or real estate is a plus, but not required.
• Eagerness to learn and grow into a more advanced role within the company.

Preferred:

• Microsoft Teams
• Microsoft Office Suite
• Appfolio or other property management software

What We Offer:

• Opportunity for professional growth in the property management and real estate field.
• A collaborative and supportive team environment.
• 401k Benefits

How to Apply: Please submit your resume and a cover letter detailing your interest and suitability for the role to Taylor@PPMRental.com. We look forward to your application!

Prospectors Property Management is an equal opportunity employer. We value diversity and strive to create an inclusive and supportive workplace. We thank all applicants for their interest in this position.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

License/Certification:

• Driver's License (Required)
• Real Estate License (Preferred)

Ability to Relocate:

• Morgan Hill, CA 95037: Relocate before starting work (Required)

Work Location: In person